Recent updates, to South Dakota Administrative Rules and SD Codified Laws, grants employees more freedom in using accrued leave and expands paid leave for employees. Leave changes are effective for the July pay period (6/22/20-7/21/20). As always, leave can only be taken when an employee has enough leave to cover the request.
- The 40 hours of personal leave will no longer be utilized, employees will instead be able to utilize their accrued sick leave for a personal illness or to care for an immediate family member.
Sick Leave Expansion
- Employees can now use sick leave for personal illness or to care for an immediate family. This replaces the 40 hours of personal leave previously available to employees.
- Care of an immediate family includes family member’s illness, healthcare needs, childcare, etc…
- Employees should request Sick Leave for Care of Family in the leave system.
- When used as part of FMLA, this will be requested as FMLA Sick Leave for Family.
- Bereavement leave provides up to five days of sick leave for the loss an immediate family member.
- Immediate family is defined under ARSD as the employee's spouse, children, mother, father, mother-in-law, father-in-law, daughter-in-law, son-in-law, brothers, sisters, grandparents, grandchildren, stepchildren, and stepparents, and foster children.
- Employees should request Bereavement Leave in the leave system.
- The waiting period for use of vacation/annual leave has been eliminated.
- New employees will be eligible for vacation leave as it is accrued instead of at the completion of six months of continuous service.
- New employees will NOT be paid out for annual leave unless the employee has completed six months of continuous service.
Paid Family Leave
- Paid Family Leave allows new parents paid time off for up to eight weeks. This is paid time off that does not require the use of sick or vacation time.
- Employees must meet the qualifications listed below:
- Employees who are benefit eligible and have been employed for at least six months can use paid leave at 60% of their pay for up to eight weeks following the birth or adoption of a child. This leave is not deducted from leave accruals.
- Paid family leave can be supplemented with other leave types including annual leave or sick leave in order to receive 100% pay.
- Paid family leave must be taken within one year following the birth of a child or the placement of a child for adoption.
- A permanent part-time employee will receive prorated hours. Sick or vacation leave may be used to supplement the remaining hours in the work week.
- Employees who are not eligible for FMLA should request Paid Family Leave.
- When used in combination with FMLA for those who are eligible, request FMLA Paid Family Leave.