Human Resources Department

Step 3: Recruitment

The scope of a search is determined by the type of position. All full-time tenure/tenure track faculty positions must be advertised at a national level, which means advertising in at least one national publication. Some positions (such as part-time faculty, mid-level administrators, etc) require only a regional or limited national search. It is suggested you advertise in regional publications that are most likely to bring in the most inclusive candidate pool.

If a position will include an international search resulting in foreign candidates, please see the section on Recruitment of Foreign Workers.

Advertisements and announcements are used to recruit as many qualified applicants as possible. The position announcement is a complete description of a vacant position, application procedure, and any other relevant information, and is used often for direct mailings. An advertisement is formatted specifically for placement in a publication, and is an abridged version of the position announcement. Minimal academic and experience requirements and desirable qualifications are specified in both. The advertising plan should project sufficient time for advertisements to generate applicants, preferably a minimum of four weeks after publication.

Currently, all faculty and NFE positions are also posted with in addition to the system-wide on-line employment system. CSA positions can be posted to by making that request to the Human Resource Office.

Advertisements should be as explicit as possible regarding available position(s), responsibilities involved, and qualifications necessary. Advertisements should include the following:

  • Position title (and administrator to whom the position reports, if an administrative professional position); number of positions available;
  • Description of responsibilities and duties;
  • Required basic academic and experience requirements; desirable qualifications beyond the minimum required;
  • Application procedures, including materials to be submitted (resume, names of references (not letters of reference), placement credentials, transcripts, etc.);
  • Date application materials should be received in order to be assured of full consideration;
  • Work year and conditions of employment (nine months vs twelve months; tenure track vs non-tenure track position; etc.)
  • Salary (competitive; commensurate with experience; dollar range or dollar amount)
  • Beginning date of employment.

All ads should indicate the following

  • If special accommodations for application are necessary because of a disability, please request them by contacting ________
  • Black Hills State University is an Affirmative Action/Equal Opportunity Employer (or AA/EOE)

Faculty and Non-Faculty Exempt positions are typically announced through the BHSU and BOR employment web page (,, and the South Dakota Department of Labor. 

In addition to the above, the vacancy can be advertised in several other ways, depending upon the level of the position and the difficulty in attracting qualified applicants.  

  • Newspaper or Journal Advertisements
    The most widely read national publication in higher education is the Chronicle of Higher Education, which provides a wide circulation. There may be other nationally read, discipline-specific publications that still provide a wide circulation in a specific discipline, but is most likely less expensive.
    •  You may request to advertise positions in newspapers or journals, such as the Chronicle of Higher Ed. Costs are generally borne by the department. Follow the normal process for requesting a purchase order. You are required to contact the Human Resources Director for assistance in drafting these ads. Journals often take more lead-time due to print deadlines so factor that additional time into your recruitment plan.
    •  If it is likely non-US citizens will be applying for the position, you must ensure the recruitment plan includes advertising in a printed national publication. Printed advertisements are required for visa processing. You may also want to contact HR early in the process for any other requirements that may affect your search.  
  • Targeted Publications
    Several publications are targeted to women and minorities in higher education. These include Hispanic Outlook, Women in Higher Education, Diverse Issues in higher Education, and others. Many discipline-specific organizations also include recruitment venues for women and minorities. Check the organization’s web sites.
  • Conferences and Colleague Contacts
    When attending conferences, faculty and/or staff members should seek potential candidates if there is a current or anticipated vacancy in the department. Members of the campus community can encourage potential candidates to apply and provide them a business card or other contact information
    • Department faculty and staff members can also contact colleagues they know, asking them to talk to their students about the position and to solicit nominations of potential candidates. Research has shown that minority candidates are more likely to apply for positions when they have been contacted directly by the search committee or recommended by a colleague with whom they have worked. They must apply using the YourFuture online system. 
  • Internet Job Sites
    You may request to place job announcements on an Internet job site. There are a number of different sites that will post openings. Sites are often tailored to a particular occupation or applicant group. The department is responsible for the posting to any internet job site other than, which is posted by the HR Office. Contact Human Resources for assistance if needed.
  • Direct Mailing
    Using direct mailings, you can target specific post-secondary institutions, professional groups, etc., which may have placement or job posting services. 

Positions shall not be posted with any other entity until Human Resources has placed the opening on-line. This is important as the university no longer accepts paper applications and utilizes the applicant tracking process through the online employment system. In addition, the text for the position opening has already been entered at the time the Request to Recruit Position is originated, and should be used (in full or in part) in any advertisements. All applicants shall apply for positions through the on-line employment system. Departments may view the on-line employment system to determine if Human Resources has placed their opening.

Once Human Resources has posted the recruitment opening, HM/HMA’s may also place position openings with any appropriate national publication or trade journal. If there is a cost, the appropriate job advertisement (information may be obtained at the online employment system if not available at the department) and requisition(s) shall be prepared at the department level and forwarded through the system to the Office of University Support Services for placement. All charges for the placement of these advertisements shall be borne by the requesting department.   If there is no cost, the department may place the advertisement.

In addition, the Office of Marketing and Communications shall place an advertisement for CSA, NFE and part-time, temporary faculty positions in the local newspapers - the Black Hills Pioneer and the Rapid City Journal. The ad will then be included in a variety of other local newspapers at no additional cost - (Weekly Prospector, and the Black Hills Weekly Group publications (e.g. Belle Fourche Post & Bee, Meade County Times-Tribune, Newell Irrigator, Northern Hills Advertiser). That office will not place faculty openings in the local newspapers, other than part-time temporary faculty positions unless contacted by the requesting department. Marketing and Communications will place the opening for one week

Marketing and Communications shall gather opening information from the on-line employment system by viewing current positions at the following web address: . Departments should be aware that the cost for the advertisements placed by Marketing and Communications will be paid for centrally and there will be no cost to the departments.

Black Hills State University administration has requested that no additional advertisements shall be listed in the local newspapers other than the advertisements placed by the Office of Marketing and Communications. 

Examples of position announcements and abbreviated advertisements are in the Appendices. The abridged announcements are especially useful in newspapers or other periodicals in which longer advertisements would be cost prohibitive.