• When making travel plans, keep in mind that BHSU is in the Mountain Time Zone. 
  • We encourage coordination amongst students from same institution to minimize travel costs.
  • You are required to get prior approval before purchasing airline tickets.
  • Buses will be provided for transportation from the hotel to BHSU and Sanford Lab.


It is recommended that students driving to Spearfish leave their cars at the hotel and use the conference shuttle to and from the events. The hotel is easily accessible by I-90. 

  • Coming from the East:  Take I-90 to Exit 14. At the exit ramp, take a right and your first left. 
  • Coming from the West: Take I-90 to Exit 14. At the exit ramp, take a left, go over the overpass and take the first left.

Holiday Inn Spearfish.
305 N. 27th Street
Spearfish, South Dakota 57783-0399

Holida Inn map

Driving: Sanford Lab - Sunday

Some students may wish to drive to the Sanford Lab on Sunday and leave directly from there. That is perfectly fine. To get to the Sanford Lab from the hotel:

  • Head East on I-90
  • Take Exit 17 and turn right (South, towards Deadwood)
  • Follow US 85 through Deadwood
  • Take a left on Mill St (you will see the giant open cut and Visitor Center on your right)
  • At the top of the hill, take a left on Summit

Sanford Lab map

Air Travel:

The area is served by the Rapid City Regional Airport: http://www.rcgov.org/Airport/.

BHSU will be providing transportation to and from the airport and the hotel. Click here to enter your flight details so pick-up from the Rapid City airport can be organized.

Travel Reimbursement

You are required to request travel funds from your home institution first. If your home institution will not cover travel, the conference will be able to reimburse you. Reimbursement will occur within two weeks after the conference. There are a couple things you need to do:

  • Required: Travel Confirmation Letter from Departments

Students requesting full or partial travel grants may be required to provide a letter (on university letterhead or by email) from their department manager or chair stating the funding provided by the department - whether or not their department was providing any funds.

Email Brianna Mount at brianna.mount@bhsu.edu and send her your department letter. She will send you an online W-9 form, which will be required to be able to reimburse your travel. In this email, please also let her know which flight you are planning to purchase (see below for more flight information).

Driving to the Conference

Carpooling is strongly encouraged as it is usually the most economical option. Students should estimate the costs of air and of car, taking into account the efficiencies of carpooling. Choose the least expensive option. Contact BHSU if the choice is questionable, and in these cases, keep/provide paperwork showing how the transportation decision was made. BHSU's rate of reimbursemet per mile is $0.42/mile.

Receipts are required for tolls and parking charges, if applicable.

Flying to the Conference

Only coach/economy class will be reimbursed. Grant funds do not cover upgrades (e.g., the purchase of extra legroom), early boarding, flight insurance, or the cost of a booking agent. Unless your department is fully covering your airfare, you must receive approval from BHSU for your airfare purchase (see step 2 of the travel reimbursement info above). Requests for airfare reimbursement (even partial) may be denied if the student does not receive prior approval from BHSU.

After notification of your acceptance to the conference, you should immediately investigate flight options if this is the travel route you expect to take. Send the details of your preferred flight to brianna.mount@bhsu.edu with the subject line “Flight approval request for the APS CUWiP at BHSU”. Allow BHSU up to two weeks to review your request and provide a decision via email.

**Note: Conference organizers expect all flights to be purchased no later than one month before the conference. If a student delays the approval process or waits to purchase a flight after approval has been given resulting in a higher expense, she/he may be denied full reimbursement of the airfare purchase. Also, frequent flyer mileage cannot be used in lieu of a ticket wherein the traveler expects to receive reimbursement for a comparably priced ticket although she/he has used mileage.

Local Transit

We encourage the use of public transportation whenever possible, but in the case that a shared ride or taxi service is used, please search for the most economical option. Limo or luxury vehicle services are not allowed. This would be from your home institution to your home airport as BHSU is providing transport from the Rapid City airport to the conference hotel. 


APS Conferences for Undergraduate Women in Physics (CUWiP) are three-day regional conferences for undergraduate physics majors.

The APS CUWiP goal is to help undergraduate women continue in physics by providing them with the opportunity to experience a professional conference, information about graduate school and professions in physics, and access to other women in physics of all ages with whom they can share experiences, advice, and ideas.

Black Hills State University, in cooperation with the Sanford Underground Research Facility, is hosting a regional CUWiP in 2020, targeting Montana, North Dakota, South Dakota, Wyoming, Nebraska, Colorado, Utah and Nevada.

The CUWiP conferences are held at no cost to the undergraduate students, except for a $45 registration fee. The conference will cover the cost of lodging and meals. Traditionally, the home institution covers the cost of travel, but there are a limited amount of travel grants available.

View our Conference Flyer

View the national CUWiP flyer

CUWiP has become incredibly popular.  In order to maximize the number of CUWiP participants we can accommodate, we will allocate participants to sites based on travel logistics and site capacity. We will aim to follow the distributions outlined below, but may have to make adjustments. Please do not purchase travel or plan to be at a specific site until you receive an email confirming you have been accepted to a specific CUWiP site.

2020 CUWiP Conference Site Locations

2020 CUWiP Locations:

These conferences are supported in part by the National Science Foundation (PHY-1346627) and by the Department of Energy Office of Science (DE-SC0011076).  Further details are available on the APS conference website

Apply to Attend

Application deadline is Oct. 7.

12:30pm-9:30pm Check-in at hotel Holiday Inn Spearfish
5:00pm - 7:00 pm Casual, light sandwich dinner buffet  (come and eat when you arrive) Holiday Inn Spearfish
5pm-8pm Scavenger hunt in teams Holiday Inn Spearfish

Note “All times are in MST”

Tours will be available for those arriving early on Friday. See Tours

7:00am - 8:15am Breakfast at hotel Meier Hall auditorium
7:30am - 9:00 am Bus from hotel to BHSU Meier Hall auditorium
  Buses will be running continuously from Holiday Inn to BHSU from 7:30am-9am Meier Hall auditorium
8:00 am Registration table open at Meier Hall Meier Hall hallway
8:30am - 8:45am Welcome by President Nichols  
8:45am - 9:00am STEP UP: Barbara Szcerbinska Jonas Academic Room 304
9:00am - 9:45am Plenary talk: Tammy Ma Jonas Academic Room 305
9:45am - 10:15am Break Jonas Academic Room 306
10:15am - 11am Rotating schedule of workshops and panels Student Union: Jacket Legacy Room
  Option 1: iX Leadership Workshop with Rachael Headley Student Union: Jacket Legacy Room
  Option 2: k-12 Teaching and Outreach Panel  
  Option 3: Science Communications Panel Jonas Academic Room 304
11:00am - 12:00pm Lunch, assigned seating, speakers at each table Jonas Academic Room 305
12:00pm - 1:30pm  Keynote speaker: Andrea Liu broadcast  
1:30pm- 2:15pm  Rotating schedule of workshops and panels Sanford Science Education Center
  Option 1: REU/Internship Workshop  
  Option 2: Graduate School Workshop Jonas Academic Room 304
2:15pm - 2:45pm  Group Photo Jonas Academic Room 305
2:45pm - 4:00pm  Student Poster Session / Ice Cream Social Jonas Academic Room 306
4:00pm - 4:45pm  Rotating schedule of workshops and panels  
  Option 1: Building your Brand through Passion, Confidence and Connecting Workshop Jonas Academic Room 304
  Option 2: Peer Alliance and Inclusivity Jonas Academic Room 305
  Option 3: What's next? Workshop Student Union: Jacket Legacy Room
4:45pm - 5:30pm  Rotating schedule of workshops and panels  
  Option 1: Building your Brand through Passion, Confidence and Connecting Workshop  
  Option 2: Graduate School Panel  
5:30pm – 7:00pm  Banquet  
  Significance of the Black Hills: Rochelle Zens Holiday Inn
  Introduction to Sanford Underground Research Facility: Connie Walter  
  Banquet speaker: Kathryn Jepsen  
  Buses will be running continuously from Holiday Inn to BHSU from 7pm-8pm  
7:00pm - 10:00pm Game night with cookies and cocoa  

Please contact brianna.mount@bhsu.edu if you plan to stay Sunday night and need a ride to the airport on Monday.

7:30am - 8:15am Breakfast at hotel EO Building Entrance
8:15am Bus from hotel to SURF  
  Due to the distance to SURF, this is the only bus time!  
9:00am - 9:45am Plenary talk: Kim Palladino  
9:45am - 10:15am Break EO Building Main Classroom
10:15am - 11:00 am Rotating schedule of hoist room tours, Leadership without Authority Workshop and Gender Gotchas Workshop EO Building Main Classroom
11:00am - 11:45am Rotating schedule of hoist room tours, Leadership without Authority Workshop and Gender Gotchas Workshop EO Building Main Classroom
11:45am - 12:30pm Rotating schedule of hoist room tours, Leadership without Authority Workshop and Gender Gotchas Workshop
12:30pm - 1:30pm Lunch, assigned seating, speakers at each table  
1:30pm - 2:15pm Plenary talk: Ellen Arens  
2:15pm - 2:45pm Award Ceremony and Closing Remarks  
3:00pm  Bus back to hotel  
  Due to the distance to SURF, this is the only bus time!  
  Vans to airport throughout the day will be provided, please fill out form on travel page  

Application and Registration Process

To attend the conference, students must first apply, be accepted by the individual conference sites, and then register.

Non-Undergrad Attendee

If you are a non-undergrad attendee (for example are accompanying students to BHSU), we would still love to have you as part of our conference. Please let us know you are coming by sending an email to brianna.mount@bhsu.edu. The conference is able to cover your food at the conference, we ask that you cover your hotel room. There is a block of rooms reserved at the Holiday Inn.

Application/Registration Timeline:

Sept 3: APS website open for applications

Oct 4: Application deadline

OCT 28: Applicants informed of acceptance

Nov 14: Deadline for accepted students to confirm attendance by registering

Apply today


Registration occurs after the application process. Please check back later for more details.

Code of Conduct for APS Meetings

It is the policy of the American Physical Society (APS) that all participants, including attendees, vendors, APS staff, volunteers, and all other stakeholders at APS meetings will conduct themselves in a professional manner that is welcoming to all participants and free from any form of discrimination, harassment, or retaliation. Participants will treat each other with respect and consideration to create a collegial, inclusive, and professional environment at APS Meetings. Creating a supportive environment to enable scientific discourse at APS meetings is the responsibility of all participants.

Participants will avoid any inappropriate actions or statements based on individual characteristics such as age, race, ethnicity, sexual orientation, gender identity, gender expression, marital status, nationality, political affiliation, ability status, educational background, or any other characteristic protected by law. Disruptive or harassing behavior of any kind will not be tolerated. Harassment includes but is not limited to inappropriate or intimidating behavior and language, unwelcome jokes or comments, unwanted touching or attention, offensive images, photography without permission, and stalking.

Violations of this code of conduct policy should be reported to meeting organizers, APS staff, or the APS Director of Meetings. Sanctions may range from verbal warning, to ejection from the meeting without refund, to notifying appropriate authorities. Retaliation for complaints of inappropriate conduct will not be tolerated. If a participant observes inappropriate comments or actions and personal intervention seems appropriate and safe, they should be considerate of all parties before intervening.

Need to report something?

Please contact Dr. Brianna Mount: 850-776-1817, Brianna.mount@bhsu.edu

Kathryn Jepsen

Kathryn Jepsen is the Editor in Chief of Symmetry, an online magazine about particle physics and astrophysics produced by SLAC National Accelerator Laboratory and Fermi National Accelerator Laboratory. She has a master’s in journalism from Northwestern University, and she has been communicating about particle physics and astrophysics for more than 11 years. She serves on the boards for both the National Association of Science Writers and the University Research Magazine Association. She has worked in communications at Fermilab, CERN, SLAC, and now works remotely from Charlotte, North Carolina.

Check back during the conference for slides, presentations and workshop materials


Attendees! We highly encourage you to present a poster at our Saturday afternoon poster session and ice cream social. Register at https://form.jotform.com/53166352694158.

CUWiP Poster Guidelines

CUWiP attendees are encouraged to present a poster on any scientific research with which you have been involved. The poster session will be Saturday January 18th. We seek to provide a welcoming environment and lively discussion for all presenters. However, if you have not been involved in research or do not feel comfortable presenting your research, don’t worry! Engage with the presenters during the poster session and learn about how you can become involved in undergraduate research.

When You Register

Submit a short poster title and abstract. Please keep abstracts short and to the point (1000 charcters or less).

Important Information

To ensure your poster fits on our boards, please limit poster size to 3’ x 4’ (36” x 48”), landscape orientation.  You must print and bring your poster with you  to the CUWiP. We encourage you to ask your home institution to help you print the poster.

Some Suggestions

Content. The poster should include (1) a short title, (2) student’s name, (3) collaborator(s) and adviser(s) names, and (4) their department(s), (5) funding sources, (6) research objectives, (7) scientific background and significance to the field, (8) methods, (9) results/findings, (10) interpretation of results, (11) conclusions and directions for future research, (12) references.

All text and figures should be legible from a distance of 4 to 6 feet.

All language should be clear and unnecessary jargon avoided. CUWiP attendees span many disciplines within physics – don’t assume everyone has the same scientific vocabulary. Remember what it was like when you first started research. Limit the length of text – well thought out pictures, drawings, charts, figures, etc. can convey more information than a large block of text.

All components of the poster should be easy to follow even in the absence of the presenter.

If you’ve never made a research poster before, look at examples from your department or online. Practice explaining your poster to friends, labmates, classmates, etc. Get excited!


January 17-19, 2020

Apply to Attend

Application deadline is Oct. 7.



Hotel and Associated Costs

Lodging is provided during the duration of the APS CUWiP*. Lodging for nights outside of the conference duration is not covered without approval from the LOC.

*Some hotels may require a credit card for incidentals. If you cannot or are not comfortable providing a credit card, you must give BHSU two weeks’ notice. Note that any charges for incidentals billed to BHSU will be passed on to the student.

The conference hotel is the Holiday Inn in Spearfish.
Reservations have already been made for double occupancy (each person will have their own bed). 
Roommates will be assigned by institution if possible.


Holiday Inn Spearfish
305 N. 27th Street
Spearfish, South Dakota 57783-0399

Holida Inn map


It is recommended that students driving to Spearfish leave their cars at the hotel and use the conference shuttle to and from the events. The hotel is easily accessible by I-90.

Coming from the East: Take I-90 to Exit 14. At the exit ramp, take a right and your first left. Coming from the West: Take I-90 to Exit 14. At the exit ramp, take a left, go over the overpass and take the first left.


Air Travel:
The area is served by the Rapid City Regional Airport: http://www.rcgov.org/Airport/.
BHSU will be providing transportation to and from the airport and the hotel. Click here for pickup request.


Meals are provided throughout the duration of the APS CUWiP. Meals incurred during travel to and from the conference will be the responsibility of the student and/or her/his department.

If you have special dietary requirements, please indicate them on your registration.


Abbie Woodard is from Spearfish, South Dakota where she graduated from Spearfish High School. She is currently a freshman at the University of South Dakota where she plans to pursue a major in physics with a minor in mathematics. At the University of South Dakota, Abbie is the Secretary of Physics Club and a member of the Student Technology Fellowship program.


Caitlyn Larson is a senior at Augustana University, in Sioux Falls, SD. She grew up in Rapid City, SD (which is about 25 min. away from Spearfish where the conference is being held). A couple of years ago she participated in an REU at SURF (Sanford Underground Research Facility) doing chemistry research, which sparked her involvement with SPS at her school. Caitlyn is now the president of SPS at Augustana because she loves showing people the fun side of physics and proving to them that they do not have to be scared about it. This love of sharing knowledge has made her goal to become a high school physics and chemistry teacher after her graduation in December 2020 (which is becoming more and more real, exciting and terrifying!).


Kristin Rath is a STEM teacher at Spearfish Middle School where she is a Project Lead the Way certified teacher. As an undergraduate at Black Hills State University she worked for Dr. Brianna Mount, was a physics TA, attended multiple CUWiPs, and was a student organizer for the first BHSU CUWiP in addition to running on the track team. After graduating in May of 2016 with degrees in Physical Science and Secondary Science Education (specializing in chemistry and physics) she spent three years teaching math and science in the mountains of Colorado before returning to her home state of South Dakota.

Julie Olson

Julie Olson: Owner & CEO of Turner Lee Consulting & Design, Inc. TLC is a full-service agency, a unique agency that focuses on improving the clients design experience, process, timeline and budgetary goals – for over 21 years. Our dedicated and skilled team is highly efficient in developing a customized strategy that ensures client integration, innovation, collaboration, and distribution of thousands of projects and services world-wide. The agency specializes in cohesive solutions for brand identity, package design, web development campaigns and print materials. We also provide consumer/product research, competitive & shelf analysis, sensory upsell and product/package ideation. Understanding all aspects of research, design and print potential, while educating and involving the clients every step of the way, sets up apart from other agencies. When you know the capabilities and value of what can be created, it makes the process much more efficient and successful for our customers. Julie, originally from Spearfish, SD – earned Business/Marketing & Tourism degrees from BHSU. Later went on to northern California to work for pharmaceutical companies, market research firms and other large advertising agencies before starting her own. Helping people, communities and companies create customized sales programs and differentiation strategies is our passion – and helping you find yours!

Michelle Kane

As director of SD CEO,Michelle Kane provides business counseling and resource guidance to aspiring and established entrepreneurs. She and the SD CEO team are privileged to bring outstanding workshops, networking opportunities and conferences to professional women across the South Dakota while promoting entrepreneurship and leadership. Prior to joining SD CEO, Michelle owned Black Hills PR, a public relations firm she launched in 2011. Headquartered in Spearfish, SD, Black Hills PR designed marketing, social media and PR programs for local, regional and national clients including three years traveling with a professional rodeo association.

She earned her bachelor’s degree in Advertising from San Jose State University and is a 4th generation Californian who says that she “found her spot” in Spearfish. Married to her college sweetheart Mike for 29 years, Michelle is an avid herb gardener, chef, writer, advocate for young adults on the autism spectrum and is interested in all things metaphysical.


Dr. Rachel MK Headley is the CEO of Rose Group Int’l, a consultancy that reignites trust during the most critical of transitional phases with the most critical teams. In 2018, she co-authored iX Leadership: Create High Five Cultures and Guide Transformation, which contains the essential tools for her work with executives to evaluate and design exceptional internal experience for their organizations. Headley is a Mensa PhD scientist and former operational science officer of the NASA/USGS Landsat satellite mission, with over two decades of experience leading complex and groundbreaking achievements, managing big projects, uniting diverse international stakeholders, and guiding teams through change.

Dr. Peggy Norris

Dr. Peggy Norris is the Deputy Director for Education and Outreach for Sanford Underground Research Facility (SURF). Dr. Norris received her education at Rice University (B.A.) and Columbia University (PhD) in physics and chemistry and worked more than 25 years at Lawrence Berkeley National Laboratory (LBNL) in the area of basic and applied nuclear science. In 2009, she took the opportunity to become a full time educator, relocating to the Black Hills, where she is working to bring an understanding of the science pursued at SURF to audiences of all ages, and to help inspire and prepare the next generation of scientists and engineers.


What is CUWiP?

The APS Conferences for Undergraduate Women in Physics (CUWiP) are three-day regional conferences for undergraduate physics majors. The 2020 conferences will be held January 17-19, 2020. 

The primary goal of the CUWiP conference is to help undergraduate women continue in physics by providing them with the opportunity to experience a professional conference, information about graduate school and professions in physics, and access to other women in physics of all ages with whom they can share experiences, advice, and ideas.

The 2020 program at Black Hills State University will include research talks, panel discussions about graduate school and careers in physics, workshops and discussions about women in physics, student research talks and poster session, and laboratory tours.

Who is invited to attend CUWiP?

Any undergraduate student with an interest in physics may apply to attend a CUWiP.  Undergraduate students are eligible to apply and register for the conference, and we encourage non-undergraduate students or interested faculty/mentors to email brianna.mount@bhsu.edu for details about attendance and participation.

How do you pronounce CUWiP?

Most people say "Cue-Wip".


Who can attend?  Do I need to be a physics major to apply?

Any undergraduate student attending a US college/university may apply. High school students are not permitted to apply. For more information, see our application page.

It is very important to complete all parts of the application and to write a thoughtful Applicant Statement. If conferences are oversubscribed, priority will be given to applicants who:

  • Are undergraduate physics or engineering physics majors
  • Have never attended an APS CUWiP

There is no formal application or registration process for non-undergraduate students and interested faculty/mentors. We encourage you to email brianna.mount@bhsu.edu for details about attendance and participation.

  What’s the difference between “application” and “registration”?

You apply to attend CUWiP, the CUWiP leadership directs you to a site, the site reviews your application and you are accepted, wait-listed or declined according to the priorities listed above. Application is free, and the deadline is Friday, October 4th, 2019 at midnight ET.

After you have been accepted, you will register  for your accepted site  to confirm that you will actually be attending, and provide specifics, such as special accomodations and dietary restrictions. . There is a one-time registration fee of $45, which helps offset some of the cost of the conference. The conference provides all lodging and meals.  If necessary, the registration fee can be waived. To request a fee waiver, please contact women@aps.org.

Why can I not apply to a specific site?

As CUWiP is so popular, we need to carefully balance the loads across the sites to minimize travel costs and maximize the number of students who can attend CUWiP.  We will aim to follow the distribution described by the APS CUWiP map, but we many need to deviate from that, so please do not book travel until you receive an acceptance email from, and complete registration for, a specific site.

Do I need to book my travel before registering?

No, but you should have an estimate of the cost. If you are traveling by air, or long distance train or bus, and your travel cost is not covered by your department, your travel agenda and cost must be approved by the conference site organizers before you book your travel. Email us at brianna.mount@bhsu.edu for approval.  Due to the limited nature of our travel funds, we ask that you find the most economical means of transportation to and from the conference. For example, reach out to others in your department and see if carpooling is an option.

What will increase my chances of being accepted to the conference?

First, make sure you submit your application by the deadline, Friday, October 4, 2019.

Second, make sure you put some thought into why you want to attend and what you want to get out of the conference. Please answer all questions on the application fully and honestly. Offering to present a talk or a poster, or indicating interest in travel support, will not affect your chances of being selected to attend.


How much does the conference cost?

Students who are accepted to attend the conference must pay a one-time registration fee of $45, which helps offset some of the cost of the conference, including all lodging and meals.  If you cannot afford the registration fee and your department/college is unable to help, you may request a fee waiver by submitting a statement attesting to your financial need and verifying that department or university funds are not available.  Further details will be provided when you are invited to register for the conference. You must request a fee waiver at least seven days before the registration deadline.

Lodging (for non-local students) and food will be covered by the conference; you do not need to pay for your hotel room or food at the conference.  We expect that your travel expenses will be covered by your home department or college. However, if they are not able to cover these expenses, travel funding is available. Please see our travel page: http://www.bhsu.edu/Research/CUWiP#Travel-Lodging-1953 for more informaiton.

How do I know the amount my department will contribute to my travel funding?

Please talk to your department chair, manager, or director of undergraduate studies before registering for CUWiP. You might ask an academic advisor, faculty member you know, or other mentor for guidance about who to ask if you are unsure.  You can also contact us if you would like guidance in asking your department for travel funds.


Do I need to have research to present in order to attend the conference?

No. While we encourage you to present a talk or a poster if you have been involved in research, you are welcome simply to attend the conference and participate in the activities.

I attended last year; can I come to this year’s conference, too?

The content of this year’s conference will not be exactly the same as last year’s, and you are welcome to apply to attend again. However, if more students apply than we can accommodate, preference will be given to students who have never attended a CUWiP.

I am a local student. Do I need to register?

Yes, all attendees must register by the deadline, Friday, October 4, 2019.

I'm a student from Canada.  Can I apply to a U.S. CUWiP?

Students from Canada are encouraged to apply to the Canadian site at the University of Toronto. Students from Canada may apply to U.S. CUWiP if desired. However, Canadian students accepted to U.S. sites are not eligible for reimbursement of travel expenses from the conference or for waiver of the registration fee.

I'm a student in a country other than the United States or Canada.  Can I apply for CUWiP?

As APS CUWiP is funded by US federal funding agencies, APS is only able to fund students attending universities in the U.S. If you do not attend university in the US, we are not able to accept your application via the APS application system. We welcome students attending non-U.S. institutions to email our site at brianna.mount@bhsu.edu or another CUWiP site to request to attend. CUWiP sites will not be able to reimburse students attending non-U.S. institutions for accommodations or travel.

I'm a community college student.  Am I eligible to apply to CUWiP?

Yes, undergraduate students at any U.S. college or university may apply.

I'm a high school student/grad student/postdoc/faculty member.  Am I eligible to apply to CUWiP?

Only undergraduate students who will be over 18 at the time of the conference may apply to CUWiP.

Grad students/postdocs/faculty members who wish to attend should email brianna.mount@bhsu.edu.

I am transgender/gender-fluid/genderqueer/non-binary etc, can I attend this conference?

Yes, students of all genders are welcome to attend this conference. If you have questions, or concerns about the housing for this conference, please contact us at brianna.mount@bhsu.edu.


How do I arrange travel?

Students are responsible for arranging their own travel to the conference.  We encourage students to coordinate with other attendees from their institution.  Please contact your department chair or faculty member if your department is reimbursing you for travel costs.  If your department cannot fund your travel, please communicate with Brianna Mount (brianna.mount@bhsu.edu) for plane and train ticket approval before purchase.

Can I come late? Can I leave early? Can I skip things that I’m not interested in?

Because your travel costs are reimbursable, it is expected that you will attend all of the conference events as scheduled. If you have special circumstances, please contact us to discuss them.

Where do I stay during the conference?

Students will be accommodated at the Holiday Inn in Spearfish. Please visit our Travel & Accommodation page (http://www.bhsu.edu/Research/CUWiP#Travel-Lodging-1953) for more information. If you are driving to the conference, you may park at the hotel. Do not make your own hotel reservations. Reservations have already been made for double occupancy (each person will have their own bed).

Roommates will be assigned by institution if possible.

How can I get to and from the airport?

We will help you with travel between airports, the hotel and BHSU, by organizing shuttles, or pointing you to commercial services. If you plan to fly, please contact us before making your reservation.

When will I get reimbursed for travel?

If you are being reimbursed by the conference (rather than by your department): after the conference, you can submit the reimbursement form that will be provided to you. Reimbursement will be mailed to you within the month. For more details please contact us.


What if I have dietary restrictions?

We will request dietary restriction information on the registration form. If you believe your dietary needs are unusual, please contact us and we will work to accommodate you.

What should I wear to the conference?

The conference has no dress code, and we encourage students to be comfortable. You may wish to look at photos of previous conferences to see what students typically wear.

Will there be resources available for attendees with disabilities?

We will request information on disability status on the registration form.  Please contact us at brianna.mount@bhsu.edu in advance if you have unusual requirements, and we will work to accommodate you. 

What are the guidelines for posters and talks?

Please see our Presentation Guidelines for more information: http://www.bhsu.edu/Research/CUWiP#Posters-1957.

Can I connect with those going to the conference before arriving ?

 Yes!  We have set up a Facebook page, instagram and twitter.

I have anxiety, depression, etc, and I am worried about attending this conference. What should I do?

Please contact us if you are comfortable so we are aware. We will encourage you to try your best during the networking opportunities, but if you need to be paired up with someone you know (either in rooming or meals), please let us know so we can try to accommodate you. We hope that you will be able to comfortably attend the conference and get something from it, but we understand that everyone needs to go at their own pace.

What are pronouns?

The pronoun that a person chooses to use for themselves. For example: If Xena's preferred pronouns are she, her, and hers, you could say "Xena ate her food because she was hungry." She, her, hers and he, him, his are common examples of pronouns. Some people call these "female/feminine" and "male/masculine" pronouns, but many avoid these labels because, for example, not everyone who uses he feels like a "male" or "masculine."
There are also lots of gender-neutral pronouns in use. Here are a few you might hear:
- They, them, theirs (Xena ate their food because they were hungry.) This is a pretty common gender-neutral pronoun.... And yes, it can in fact be used in the singular.
- Ze, hir (Xena ate hir food because ze was hungry.)
Ze is pronounced like "zee" can also be spelled zie or xe, and replaces she/he/they. Hir is pronounced like "here" and replaces her/hers/him/his/they/theirs.
-   Just my name please! (Xena ate Xena's food because Xena was hungry) Some people prefer not to use pronouns at all, using their name as a pronoun instead.
- Never, ever refer to a person as “it” or “he-she” (unless they specifically ask you to.) These are often used as offensive slurs.
Based on the information here and resources linked therein. [NB “here” in this sentence should be linked to https://www.samuelmerritt.edu/pride/gender#What]

Why does CUWiP ask for my preferred pronouns? Why should I consider putting them on my name badge?

CUWiP seeks to be a safe space for all participants.  By asking for preferred pronouns, we are ensuring that we don’t accidentally misgender any of our participants or make harmful assumptions based off of appearance. Even if you have never considered this in relation to yourself, by including your preferred pronouns on your name badge you can help to make other CUWiP participants comfortable. We hope you will consider this.

Mary Caton-Rosser

Mary Caton-Rosser is Professor of Corporate Communication and Mass Communication [public relations, science communication, integrated media/journalism emphases] at Black Hills State University, Spearfish, S.D. Since 2007, she has advised the school’s student-produced newspaper, Jacket Journal, and its online multimedia component of BHSUmedia.com, and also the BHSU Public Relations Club. She teaches classes in science writing, mass media law, mass communication issues and theory, public relations and newsgathering, multimedia writing and editorial. Current research projects include study of multi-media education and media literacy, as well as the application of social media in classrooms and local-to-global community informatics networks. Caton-Rosser’s 40-plus-year career has included positions as a strategic communications and leadership consultant, print and photojournalist, artist and illustrator, corporate media executive working in the photography, film and cable television industries. She has been an organizational media-communications specialist and consultant for arts and entertainment, sciences, business, education, agriculture, environmental and political sectors. Caton-Rosser has been grant-funded by the Soros/Open Society Foundation, W.K. Kellogg Foundation, Annenberg Foundation and other public and private entities in the development of community-based media programs for youth and adults using print, audio, visual and new media. In this programming, she was recognized with awards and scholarships, and worked collaboratively on research and conferencing with such institutions as Harvard University, UCLA, Columbia University, the National Education Association and the Salzburg Institute, Austria.

Hans Nelson

Hans Nelson is the Director of Corporate and Career Development at Black Hills State University. His role at BHSU is to establish mutually beneficial relationships between the students/faculty and local businesses/companies/organizations. He organizes several sponsorship programs while also hosting large scholarship fundraisers that engage local businesses to give back to the university. Outside of fundraising he also hosts career fairs, networking seminars, leadership development trainings, resume writing workshops and one on one “job hunting” meetings to help students find their future careers. Prior to starting at BHSU in September of 2017 Hans lived in Minneapolis, MN working as the assistant director of English programs at Xperitas, a nonprofit education organization promoting global immersion experiences around the world. Prior to that he was a customer service manager and camp director at Endless Horizons, a network of businesses, promoting personal and organizational development, in Harrisburg, VA. Hans is a certified elementary teacher who served as head teacher at a Montessori International School in Bonn, Germany from 2013-2014 and right after graduating from USD in 2007 he traveled the world as program director through Up with People based out of Denver. Hans believes in the “Power of the Sphere”, a concept built on establishing worthwhile connections with people on a professional and personal level. A strong “network sphere” can open up endless opportunities towards becoming the best version of yourself. Favorite quote: “It is not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change.” –Charles Darwin

Barbara Szczerbinska

Barbara Szczerbinska is a Professor of Physics at Texas A&M University Corpus Christi (TAMU-CC) in Corpus Christi, TX. Prior moving to Texas, she was a faculty at Dakota State University (DSU) in Madison, SD. Dr. Szczerbinska earned her M.S. from University of Wroclaw in Wroclaw, Poland and her Ph.D. from the University of South Carolina in Columbia, SC. Her main research interest is Neutrino Physics, Geoneutrinos and Dark Matter. Currently she serves as a Physics Program Coordinator and Assistant Chair in Department of Physical and Environmental Sciences at TAMU-CC.

Barbara is a strong proponent of women in science. For over nine years she served as a faculty advisor for Women in Science and Technology (WIST), student organization at DSU whose goal was to develop strong academic and social support network for women in sciences and technology. WIST obtained multiple South Dakota Board of Regents Academic Excellence Awards and certificates of merit for active involvement in outreach activities promoting STEM to the community. Barbara was a multiple recipient of Equal Pay Gap grant sponsored by American Association of University Women. She is also actively involved in promoting STEM to people of all ages. As part of her multiple education outreach initiatives she established a regional ‘It’s All About Science’ science festival. Dr. Szczerbinska served on the Board of Directors for the Kirby Science Discovery Center and Community Learning Committee at the Washington Pavilion, Osher Lifelong Learning Institute Leadership Council. Currently she serves on multiple college and university committees, technical review panels and is actively involved in education outreach initiatives in Corpus Christi. She is a member of Phi Kappa Phi, American Physical Society and serves as a chair elect for APS CUWiP National Organizing Committee.


Theresa is a postdoctoral researcher at University College London (UCL) working on the LZ dark matter search. The experiment is currently under construction at the Sanford Underground Laboratory in Lead, South Dakota. Theresa is originally from Germany, where she completed her schooling before moving to London for University. She studied Natural Sciences at UCL and completed her PhD at the University of Oxford. One of her favorite perks of being an experimental physicist is to meet new people from different backgrounds and getting to travel many interesting places.

Feel free to contact us if you have any questions or concerns.

Brianna Mount 

Katrina Jensen 

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