Frequently Asked Questions

We expect that a number of the conferences will be oversubscribed. Therefore, it is very important to complete all parts of the application and to write a thoughtful Applicant Statement. Priority will be given to applicants who (i) are undergraduate physics majors, (ii) have never attended an APS CUWiP, and (iii) are applying to attend the conference that is geographically closest to their expected location January 15-17, 2016.

Q: Do I need to be a physics major to apply?
No, you do not! However, priority will be given to undergraduate physics majors.

Q: If I attended last year, can I still attend this year’s conference?
Yes, you can! The conference for this year will be slightly different from last year, so we encourage you to apply for a second year. However, priority will be given to students who have not attended a CUWiP conference in the past.

Q: What if I cannot afford the $25 registration fee?
Students who cannot afford the registration fee can contact the APS at the time of registration to make an appeal to have the registration fee refunded.

Q: Do I need to make housing plans after applying for the conference?
No, you do not! The host committee plans and reserves rooms for all the attendees. We also plan to pay for all meals during the conference, including lunches on Saturday and Sunday and a dinner on Saturday. The only plans you need to make are your individual travel plans from your home to Black Hills State University.

Q: I am concerned about covering the cost of traveling from my home university to BHSU. Will there be any sort of reimbursement issued?
First, we encourage all attendees to talk to their department head and see if the department can cover the cost of travel to the conference. However, if this is not an option, a partial reimbursement may be issued to the attendees. Please save all receipts showing the cost of travel and we will make every effort to reimburse you. You are also required to get prior approval before purchasing airline tickets.

Q: What is the expected attire for the conference?
The dress attire for this conference including reception and dinner is business casual. Keep in mind that there will be a decent amount of walking, so plan on wearing comfortable shoes!

Q: Are all conference attendees required to present a poster?
No, it is entirely up to the individual student! If you would like to, we encourage you to indicate that during your registration process.