Faculty Senate Minutes

Wednesday, November 7, 2012

Meier Hall 127

Members Present:

John Alsup, Gina Gibson, David Crawford, Jim Hesson, Dorothy Fuller, Aris Karagiorgakis, Parthasarathi Nag, Kara Keeter, Rocky Maier (Student Senate President). Visitors: Rodney Custer, James Fleming, Jim Hess, Laura Colmenero-Chilberg, Chris Hahn

1. Call to order 3:15

2. Approval of agenda

3. Information items from Vice President Custer

a. HLC visit (April 15)

            Faculty involvement will be encouraged.

            There may be some kind of orientation for faculty.


b. Procedures at Black Hills State University

            An example: how to replace department chairs.

Plan to make internal policy and procedure documents.

Issues will be categorized.


c. Educational Outreach position

            Position closes December 1.


d. Budget process update

            Encourage faculty to provide chairs requests for budget.


e. Sustainability Masters Degree

When we request a masters program the BOR brings in an external reviewer. This is a consultant role.

It is currently not under a school. It is currently inter-disciplinary.


            f. The BOR meeting will be at BHSU December 12-13.

Faculty are encouraged to join the campus forum. This is BHSU’s time to interact with the BOR.


            g. Curriculum approval process

How can this be made more transparent?


4. The Counseling Center (Dr. James Fleming)

            Concern about accessibility to counseling center.

            What about when a student is in a crisis situation?

According to Dr. Fleming it is appropriate for faculty to dial 911 if a student is in a crisis situation if no one from the counseling center is available or it is outside of hours of 9:00-5:00.

Dr. Hess asked if something could be done to make someone available 24 hours a day other than Dr. Fleming because he is often out-of-the country.

Dr. Hess was also concerned about the scheduling process.

Concern about follow-up.

Currently doing over 900 sessions a year.

Perhaps a one-hour workshop guiding faculty in order to learn how to make a referral.

Concern that there needs to be more resources allocated for the center if it is going to continue to grow.

Faculty Senate may need to advocate for funding for the counseling center.

The center does not have a full-time administrative assistant.

Need prevention counseling.

Faculty senate needs to make a strong motion for financial support.


5. Notification by coaches for absences of BHSU athletes (Laura Colmenero-Chilberg)


Could a policy be created where students should be required to come to the professor teaching the course to make arrangements for missed coursework (when missing courses for extra-curricular activities).   


Dr. Hesson suggests a statement in the syllabus that makes it clear it is the responsibility of the student to complete work within a pre-set timeframe.


Emails from coaches are supposed to be in addition to the students talking with faculty.


Dan Durbin may be a good contact in regards to this issue.


6. Chris Hahn (representing the music faculty) is concerned about the replacement of the word “Department” with “Program” in name and on posters and other materials.


Concern that this is incorrect grammatically. And the other Regental schools are departments. Faculty Senate (via John Alsup) plans to ask Dr. Custer about this in an informal way. Faculty would like clarification.

7. Update on conference call about review of the Regental System’s grade policy (John Alsup)


SDSU is spearheading a move toward plus and minus grading. USD is neutral. SDSMT is supporting SDSU (they believe the faculty member should have the ability to decide if they want to do plus and minus). Northern State University is also in favor of plus and minus grading. The argument is toward fine-tuning the system so that is more representative of actual grades. There will be a white paper provided by SDSU.


8. Electronic delivery of curriculum proposals (John Alsup) –next meeting Dec 5.


9. Approval of minutes from October 17, 2012 meeting – next meeting Dec 5.


10. Annual campus safety walk (November 29th) reminder.


11. Nominations for a Senator from the College of Business and Natural Sciences


            Senators are encouraged to ask colleagues if they are interested.


Meeting adjourned at 5:19


Minutes respectfully recorded and submitted by Gina Gibson



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