Anti-Virus Policy

Black Hills State University Anti-Virus Policy

1.0 Purpose

To establish requirements which must be met by all computers connected to Black Hills State University networks to ensure effective virus detection and prevention.

2.0 Scope

This policy applies to all Black Hills State University computers or devices that utilize file directory sharing. This includes, but is not limited to, desktop computers, laptop computers, file/ftp/tftp/proxy servers, and any computer-based lab equipment such as traffic generators.

3.0 Policy

All Black Hills State University computers must have Black Hills State University's standard, supported anti-virus software installed and scheduled to run at regular intervals. In addition, the anti-virus software and the virus pattern files must be kept up-to-date. Virus-infected computers must be removed from the network until they are verified as virus-free. Network Administrators are responsible for creating procedures that ensure anti-virus software is run at regular intervals, and computers are verified as virus-free. Any activities with the intention to create and/or distribute malicious programs into Black Hills State University's networks (e.g., viruses, worms, Trojan horses, e-mail bombs, etc.) are prohibited, in accordance with the South Dakota Board of Regents Information Technology Appropriate Use Policy.

Refer to Black Hills State University's Anti-virus Guidelines to help prevent virus problems.

Noted exceptions: Exceptions will be dealt with as they arise and will be determined by Technical Support Services.

4.0 Enforcement

Any employee/student found to have violated this policy may be subject to disciplinary action, up to and including termination of employment or expulsion. Please see the Employee or Student Handbook for guidelines.

5.0 Revision History

1.1 March 16, 2005

Black Hills State University's Guidelines on Anti-Virus Process

Standard processes to prevent virus problems:

  • Computers that connect to the Black Hills State University network(s) are required to have the standard anti-virus software and current updates to prevent the latest virus threats.
  • Always run the Black Hills State University standard, supported anti-virus software is available from the Technical Support Services download site here. Download and run the current version; download and install anti-virus software updates as they become available.
  • NEVER open any files or macros attached to an email from an unknown, suspicious or untrustworthy source. Delete these attachments immediately, then "double delete" them by emptying your Deleted Items (trash).
  • Delete spam, chain, and other junk email without forwarding, in accordance with the South Dakota Board of Regents Information Technology Appropriate Use Policy.
  • Never download files from unknown or suspicious sources.
  • Avoid direct disk sharing with read/write access unless there is absolutely a business requirement to do so.
  • Always scan a floppy diskette from an unknown source for viruses before using it.
  • Back-up critical data and system configurations on a regular basis and store the data in a safe place.
  • If lab testing conflicts with anti-virus software, run the anti-virus utility to ensure a clean machine, disable the software, and then run the lab test. After the lab test, enable the anti-virus software. When the anti-virus software is disabled, do not run any applications that could transfer a virus, e.g., email or file sharing.
  • New viruses are discovered almost every day. Periodically check the Anti-Virus Policy and this Recommended Processes list for updates.
Black Hills State University


Information & Instructional Technology Services
E.Y. Berry Library Room 007
Black Hills State University
7:00 AM - 4:00 PM M-F
IITS Office: 605.642.6020
IITS Help Desk: 605.642.6580

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