Applying for Financial Aid

To apply for financial aid, complete the Free Application for Federal Student Aid (FAFSA). These forms may be obtained from high school guidance offices, the Financial Aid Office at BHSU or online at www.fafsa.gov . Black Hills State University's federal school code is 003459.

Applications mailed later than March 1 may not be considered for some programs because of limited funding.

Types of Financial Aid

Financial aid awards may include scholarships, grants, loans and work-study. See expanded topics under Financial Aid (to the left) on loans, grants, student employment and scholarships for a further description of each of the types of financial aid available, along with the Award Handbook. You may also go to Student Aid.

Correspondence Courses

There are certain requirements for financial aid if you are taking correspondence courses, please review the data by linking here, correspondence courses.

Graduate Aid

Students in graduate studies must be attending at least 1/2-time to qualify for aid, which is mostly loans, and must be accepted into the graduate degree program at Black Hills State University. The federal TEACH grant does allow less-than-1/2-time students to receive this grant. Half-time is considered 4.5 credit hours or more each term/semester; 9 credit hours for full-time. For further information on eligibility of Federal Direct Loans, please refer to section in the Award Handbook.

Fee Payment - 2012SP
Financial Aid Paid/Financial Aid Remaining
Financial aid is based on full-time status; some aid is prorated if you are less than full-time. All paperwork needs to be completed in time for processing of loans and class registration needs to be in place, PLUS you MUST complete Attendance Confirmation on Web Advisor to receive a refund. Complete financial aid is scheduled to be applied to your bill on January 1, 2012. After this date you should review Web Advisor's Statement History for "Financial Aid Payments" (aid applied to your bill). If not all your aid is applied to your bill there are some issues to be resolved, please contact Student Financial Services for assistance. We will be able to give you a deferment of payment if we have confirmation there is other aid that will be applied to your bill.

Refund of Excess Financial Aid - No lines, checks will be direct deposited or mailed
A refund is created after your "Financial Aid Payments" are greater than your bill. The refund check will be direct deposited (preferred method) or mailed to you at the local address (please confirm during the attendance/registration confirmation process). Estimated processing date for direct deposit or mailing of checks is January 6th. All students need to complete the attendance/registration confirmation process to receive their refunds.

Mid-year transfers
Mid-year transfer students may need to provide official college transcripts prior to the processing of Stafford or alternative loans.

Financial Aid not yet available
If you have applied for financial aid and have not yet received your award letter, please allow four to six weeks of processing time. Please be prepared to pay your bill through the monthly payment plan or SDePay.

Other aid
Certain types of financial aid may not appear on your bill (e.g. some non-federal loans, alternative loans that are not transmitted via electronic funds transfer, WIA funds, state Voc-Rehab, Higher Ed grants). Funds from sources which require manual checks sent to our office will be available at the cashier's window on or after August 22nd. A reminder: Stafford Loans and PLUS loans have up to 2.5% fee assessed by the federal government deducted from loan proceeds prior to application on your account. Outside scholarships must be applied to your account for federal reporting purposes and are divided equally between semesters unless otherwise designated in writing by the donor.

Review of Current Activity on SDePay
Please make sure you are reviewing your charges and aid applied to bill, especially if you have made changes at any point to classes and/or other items which get charged to your bill -- it could possibly be your changes crossed after the refund was issued and you may have different bill now. It is your responsibility to review your Current Activity on SEePay throughout the semester. If you should have questions about the current charges, make sure you contact Student Financial Services for clarification.

Student Financial Services - Financial Aid
1200 University Street Unit 9670
Spearfish, SD 57799-9670
BHSUfinancial@BHSU.edu
phone: 605.642.6145 or 1.800.255.BHSU
fax: 605.642.6913

Determining Financial Need

The information reported in the FAFSA is used in a formula to calculate Expected Family Contribution (EFC). EFC is the amount the student and family are expected to provide toward educational expenses.

To determine financial need, the EFC is subtracted from the cost of education (tuition, fees, room, board, personal and transportation expenses).

Cost of education (-) Expected Family Contribution = Financial Need

Once financial need is determined, BHSU will award the student financial aid up to that amount.

Student Financial Services - Financial Aid

1200 University Street Unit 9670

Spearfish, SD 57799-9670

BHSUfinancial@BHSU.edu

phone: 605.642.6145 or 1.800.255.BHSU

fax: 605.642.6913

Dependency Status

Students are classified as dependent or independent. The main difference between dependent and independent students is parental support - those who have that access are dependent and those who don't have that access are independent. Dependent students must report their own income and assets as well as their parents; independent students must report only their (and spouse's) income and assets.

You are considered independent if you are one of the following:

born before January 1, 1988
married
a graduate or professional student
have legal dependents other than a spouse
an orphan or ward of the court
serving on active duty in the U.S.Armed Forces for purposes other than training
a veteran
emancipated student
homelessness

Student Financial Services - Financial Aid

1200 University Street Unit 9670

Spearfish, SD 57799-9670

BHSUfinancial@BHSU.edu

phone: 605.642.6145 or 1.800.255.BHSU

fax: 605.642.6913

Summer Financial Aid

Students who need financial assistance for 2011 summer classes must:

Complete the 2011-12 FAFSA (Free Application for Federal Student Aid) online at http://www.fafsa.gov
Complete the one-page summer aid application (2011 summer application available March 1)
(available on-line or in Student Financial Services on March 1).
Register for all courses prior to awarding of aid.

Please complete the summer aid application if you are taking summer classes. You will be notified of the aid you are eligible to receive; you will also be notified if you are not eligible for summer aid so you can make your own payment arrangements with the cashiers or SDePay.

Federal Stafford Loan eligibility received for Summer of 2011 will affect your 2011-12 academic year loan eligibility.

For more information contact Student Financial Services at 1.605.642.6145 or 1.800.ALL.BHSU.

Student Financial Services - Financial Aid

1200 University Street Unit 9670

Spearfish, SD 57799-9670

BHSUfinancial@BHSU.edu

phone: 605.642.6145 or 1.800.255.BHSU

fax: 605.642.6913

Mid-Year Transfer

When transferring mid-year to BHSU from another school there are a few steps to complete in order to receive financial aid.

You need to contact the previous college to let them know your intent. They will need to cancel your classes and aid at that university.
You need to contact the Federal Processor via www.fafsa.gov and add the school code for BHSU (003459). You will need to have your Department of Education PIN available to use as an electronic signature in order to add their code. Do not delete the code for the other university, but add the one for BHSU. If you do not have your PIN available, but do have your Student Aid Report, you can call 1-800-4FED-AID to add BHSU. You will need the DRN off of the upper right corner of the Student Aid Report.
Once that is done and you have completed all required paperwork, BHSU will be able to process an aid award for you.
In order to have money applied to your bill prior to fee payment, registration and all paperwork must be completed 3 weeks prior to the beginning of the semester.
You also need to keep in contact with the Student Financial Services, 1.800.255.BHSU, making sure all paperwork, registration, etc is complete.

Student Financial Services - Financial Aid

1200 University Street Unit 9670

Spearfish, SD 57799-9670

BHSUfinancial@BHSU.edu

phone: 605.642.6145 or 1.800.255.BHSU

fax: 605.642.6913

Forms

Authorization to Pay Expenses
The Authorization form needs to be completed for Federal Title IV aid to cover other expenses other than tuition, fees, room and board. Print out, complete, and return to Student Financial Services Office at BHSU.
FERPA
Family Educational Rights and Privacy Act gives permission for students to have others discuss their educational or financial information with BH officials. Read more...
OUTSIDE SCHOLARSHIP INFORMATION FORM
If you are receiving an outside scholarship/grant/award, you must report those to BHSU Student Financial Services. Please complete this form for each additional scholarship/award and mail to address below. If you wish us to email a form to you, please email Cheri Leahy.
Perkins Loan
Students receiving a federal Perkins Loan will need to sign the Master Promissory Note (MPN) the first year the student receives the award, the MPN will be sent with the award letter. Also, included with the award letter will be the Perkins Rights and Responsibilities form and the Perkins Terms and Conditions. The student will need to complete the Perkins Rights and Responsibilities each year. Student needs to complete Perkins Loan Counseling found under loans within financial aid.
PLUS Certification
Each year the parent borrowing the federal Parent PLUS loan must complete the 2011-12 Parent PLUS Confirmation Form for a new loan period. The initial Parent PLUS Master Promissory Note (MPN) must be completed by the parent signing the PLUS certification; the MPN does not need to be completed each year if the same parent is borrowing the Parent PLUS. Please print out, complete and return to Student Financial Services Office at BHSU. Please complete PLUS MPN, see site listed on the PLUS Confirmation Form.
Satisfactory Academic Progress
Upon the student being suspended from federal and institutional aid (see policy in Award Handbook) s/he can APPEAL.
Verification
Those students whose file has been flagged as needing verification need to complete a 2011 -12 Verification Form or a 2010-11 Verification form . Please print out, complete, and send other documents required on form by mail to the Enrollment Service Center, SDU 317, 414 East Clark, Vermillion, SD 57069-2390 or fax to 605.677.6828.

Student Financial Services - Financial Aid
1200 University Street Unit 9670
Spearfish, SD 57799-9670
BHSUfinancial@BHSU.edu
phone: 605.642.6145 or 1.800.255.BHSU
fax: 605.642.6913