BHSU Mail Services

Policy

The BHSU Mail Service is responsible for the distribution, collection, and processing of University Intra-Campus mail and United States Postal Service Mail.

  • This service is for the enhancement and maintenance of related official business of the university.
  • This service is not available for personal use by university employees nor the personal use, private gain or use by non-university groups for the advertisement of programs not sponsored by the university.
  • This service provides USPS and intra-campus mail for students living on campus.
  • This service is for currently employed administrators, faculty, and staff who have current account numbers for postage.

UNIVERSITY POSTAGE
University postage meter and mailing permits are the acceptable methods of applying postage to university mail. This policy ensures that BHSU business mail qualifies and receives applicable postage discounts.

All out-going mail shall have a barcoded slip attached to mail, sorted by on-campus, domestic, and international.

PERSONAL MAIL
Defined as any mail not related to BHSU or your position at BHSU. Occasional correspondence from friends and/or colleagues is acceptable. Your BHSU address should never be given as your permanent address. Dorm or apartments addresses should be the only address given out for personal mail.

CAMPUS MAIL
Intra-campus mail is limited to university business. For delivery mail may be folded and taped. Intra-campus mail envelopes are encouraged.

DISTRIBUTION OF MAIL
Mail will be distributed to proper mailboxes as quickly as time and amount of mail allows. No unattended mail will be picked up and placed in the mail stream. The office will be notified and asked to check the outgoing mail and then placed in the proper outgoing mailbox.

If a new employee or student worker will pick up the mail, please notify the mail service. A BHSU ID is required.

Mailings of 100 or more pieces to offices or on-campus students should be sorted by ascending box number. No box numbers or labels are necessary if mailing to all offices or on-campus students.

CAMPUS MAIL BOX NUMBERS
BHSU Mail Service will assign all faculty and staff mail box numbers. This information will be provided to the Human Resources office, University Support office, and College area.

STAMP PURCHASE
Buzz Bucks, check, credit card, or cash maybe used to purchases stamps and parcel postage. We will handle any USPS transaction except money orders and personal Registered Mail. Window hours are from 8:30 am to 3:30 pm.

9-11 PROTOCOLS IN HANDLING MAIL
Common sense and care should be used in inspecting and opening mail or packages.

  • Examine unopened envelopes for foreign bodies or powder.
  • Do not open letters with your hands — use a letter opener.
  • Open letters and packages with a minimum of movement to avoid spilling any contents.
  • Wash hands with soap and water after opening mail.
  • Questions or concerns regarding this protocol should be directed to your senior administrative staff member or university president.

CHARACTERISTICS OF A SUSPICIOUS PACKAGE

  • Mailed from a foreign country
  • Excessive postage
  • Misspelled words
  • Addressed to title only
  • Wrong title with name
  • Rigid or bulky
  • Badly typed or hand written
  • Restrictive markings
  • No return address

Raymond Evans
Mail Processor
Basement of Pangburn Hall
1200 University St. Unit 9030
Spearfish, SD 57799
(605)642-6396
Raymond.Evans@bhsu.edu

Location

University Mail Services is located in the lower level of Pangburn Hall. The entrance is at the South end of the building next to the loading dock. Just follow the signs for mail services down the stairs and you will be in the Mail Services lobby.

Delivery Times

Students:

Apartments: All mail will be dropped off and picked up beginning at 11:45 am daily.
Residence Halls: All mail will be dropped off and picked up beginning at 1:45 pm daily.


Staff:

Jonas: mail boxes available by 9:45 am daily
All outgoing mail drop by 3:30 pm daily
Woodburn Hall: mail boxes available by 10:45 am daily
All outgoing mail drop by 2:15 pm daily.
Young Center: mail boxes available by 11:00 am daily
All outgoing mail must be in the Young Center outgoing mail drop by 2:00 pm daily
Library: All mail will be dropped off and picked up by 10:45 am daily.


Hours of Operation and Post Office deliveries:

Window service will be maintained in the basement of Pangburn Hall Mail Service window from 8:30 am – 3:30 pm Monday through Friday for all postal services. All out going mail must be metered and ready for delivery to the USPS by 3:00 pm daily. Campus Mail Service is closed on weekends and holidays.