Unless required for grievance or litigated matters, all exempt personnel records pertaining to applications for employment, to personnel investigations, to performance appraisals and to other personnel-related materials will be held confidential. An exempt employee's name, title, salary, institution and department number may be released upon request. Additional information may only be released upon written authorization signed by the employee or if traditionally released or required by management needs of the state higher education system. See BOR Policy 4:3. The official personnel files of exempt employees are maintained in the Academic Vice President's Office.