Direct Deposit is required of any BHSU employee, including student labor, and is also available to work study. You will have your paycheck automatically deposited in your checking or savings account on payday.
Here’s how Direct Deposit works!
The Banner payroll system sends a prenote – a $0 deposit to your account to ensure the money will be deposited correctly -- on a daily basis. On payday your pay advice showing gross salary, taxes, other deductions, and net pay, can be accessed from the SNAP portal. Your money will already have been deposited in your account. The amount of the deposit will appear on your bank statement.
Direct Deposit will help you in many ways.
To establish a direct deposit, or to update your existing direct deposit information, please login to the SNAP portal and click on the Direct Deposit link on the Employee tab.
If you have any questions, or need assistance in filling out the form, please contact Human Resources at 642-6549.
An employee could be eligible to receive advance EIC payments if all three of the following conditions are met.
If you think you may be eligible for advance EIC payments, you should request a W-5 from the Business Office. The W-5 will provide more guidelines and the criteria that must be met before filling out the W-5, "Earned Income Credit Advance Payment Certificate". If you are eligible for the advance EIC payment, fill out the W-5 and return to Payroll, Heston Hall.
An adjustment will not be made to taxes withheld prior to the payroll of the first advance EIC payment made after the W-5 is completed. If your status changes during the year and you are no longer eligible for the advance EIC payment, you need to fill out a new W-5. You should put "no" on the line that no longer applies to your status. A W-5 expires on December 31 of each year. An employee must complete a W-5 each year that he/she qualifies for the advance EIC payment.
Employees with questions can contact the Human Resources Department at (605) 642-6549 or the Internal Revenue Service at 800-424-1040.
Supplemental Life Insurance
Federal Income Tax
Dependent Life Insurance
SD Retirement Spouse Option
Dependent Health Insurance
Major Injury Protection
Short-term Disability Protection
Hospital Income Protection
Child Care Reimbursement
Cancer/Intensive Care Insurance (AFLAC)
Long Term Care Insurance
Tax Sheltered Annuities
SDRS Deferred Compensation
SDSEO Investment Trust
United Way Fund
Yellow Jacket Foundation
DEY Sports & Fitness Center
Employee Withholding Allowance Certificate
In order for BHSU withhold the correct amount of federal income tax from an employee's pay, and before the University is able to pay, an employee is required to complete a Form W-4.
The completed W-4 should be submitted for processing along with the other required forms for new hires within three days of the date the person begins employment.
Departments with questions concerning the Form W-4 should contact Human Resources.
Federal income tax is withheld from wage payments based on marital status selected and number of allowances claimed on line 5 of the W-4. Federal income taxes are calculated after reducing the gross wage by pre-tax items such as annuities and select benefits.
Employees may change their filing at any time by completing a new W-4 form. Taxes will be withheld at the appropriate rate based on the most current W-4 on file.
Filling out a W-4
Claiming "Exempt" from Tax Withholding
Some employees may be eligible to claim "exempt" on their Federal withholdings.
You should only claim "Exempt" on your Federal W-4 if you meet the following criteria:
The table below lists the maximum taxable income from all sources during the year, which can be earned to claim "Exempt" on your W-4(s).
Claimed as dependent by someone else and you learned less than $1.00 in interest during the year
Not Claimed by dependent by someone else
To claim exemption from tax withholding, write "EXEMPT" on line 7 of the W-4(s). These forms must be renewed annually, by February 15 for the current tax year. If a W-4 is not filled out by February 15 to claim "Exempt" from taxes for the current year, or to drop the "Exempt" status, the employee's withholding status will be changed to single with 0(zero) allowances. A W-4 claiming "Exempt" can be filled out any time during the year.
Individual tax matters are the responsibility of each employee. You should provide Black Hills State University with accurate information when establishing your tax status. Federal regulations impose penalties for supplying false withholding information.
Employees with tax questions can contact the BHSU Human Resource Department at 642-6549, or the Internal Revenue Service at 1-800-424-1040.
The passage of the Tax Reform Act of 1986 imposed certain withholding and reporting obligations on institutions making compensation and scholarship/fellowship payments to non-United States citizens. It is the responsibility of the Human Resources Office to collect the necessary information to allow for the appropriate tax treatment.
An NRA employee may be exempt from certain taxes based upon a tax treaty between the U.S. and the employee's country. It is our intent to allow exemptions based upon tax treaties whenever possible, provided the employee files the necessary information with the Human Resources Office annually.
Black Hills State University
1200 University Street
Unit # 9568
Spearfish, SD 57799-9502
Black Hills State University, 1200 University St., Spearfish, SD 57799, (800) 255-2478 | © 2014
Tuesday, July 7, 2015