Career Service Act employees may request a review of their current classification (usually due to a significant change in duties or responsibilities), by completing the employee section of a Position Description Questionnaire (PDQ) and submitting it to the employee's immediate supervisor. This form is available through the “My Employment Details” channel on SNAP; the appropriate action is CSA – Employee Update. One will use their SNAP User Name and Password to access the system. If a position is vacant or if the employee is absent and unable to prepare the PDQ, the PDQ may be completed by the immediate supervisor; the appropriate action is CSA – Institutional Update.
The immediate supervisor will review and complete the Supervisor's section of the PDQ within thirty (30) calendar days after its receipt. The PDQ shall be forwarded to and reviewed by the supervisor and then forwarded to the Human Resources Office. In the event that a supervisor is unable to review within the 30-day period, the employee may skip this step and forward the PDQ to the Human Resources Office. This does not constitute a failure to meet the timeframes, but rather a process the employee can follow to provide the PDQ to the necessary party for review. Human Resources will review and audit the position and make a recommendation for action.
The recommendation of the institution will be reviewed and approved or disapproved by the Regents' Human Resource Director. The completed action will be returned to the institution and the employee will be notified as to the status of the request. If not satisfied with the classification action, the employee has fourteen (14) calendar days from receipt of the notice to appeal the decision to the next step. The Online system will automatically remove the ability of appeal should the 14 days lapse.
To appeal the decision, the employee must submit a written letter of appeal through the Online Employment system to the Board of Regents for referral to a Classification Review Committee. The Committee will consist of one career service employee and one neutral human resource representative from another Regental institution. In a case where the SD Bureau of Personnel has completed the original audit leading to the disputed recommendation, the Bureau of Personnel shall provide a member of the committee who will serve in place of the Career Service employee as a voting member of the committee. In such case, a Career Service employee will be appointed to the committee and will serve in an advisory capacity. The committee will be formed, a chair appointed, and a meeting date set within twenty-one (21) calendar days of receipt of the appeal notice from the employee. All hearings are conducted via teleconference unless other modifications are deemed necessary and approved by the SDBOR Director of Human Resources. The Committee will recommend a decision to the Executive Director.
The Executive Director will notify the institution's Human Resource Director, the employee, immediate supervisor, and President of his decision within thirty (30) calendar days of the Classification Review Committee meeting. The decision of the Executive Director may be appealed by the employee to the Career Service Commission by filing written notice of appeal with the Commissioner of the Bureau of Personnel within seven (7) calendar days of notice of the decision. The decision of the Career Service Commission may be appealed to the circuit court in accordance with SDCL 1-26.
See BOR Policy 4:9 for more information.