Compensation Information for Faculty and Staff

Direct Deposit is required of any BHSU employee, including student labor, and is also available to work study. You will have your paycheck automatically deposited in your checking or savings account on payday.

Here’s how Direct Deposit works!

The Banner payroll system sends a prenote – a $0 deposit to your account to ensure the money will be deposited correctly -- on a daily basis.  On payday your pay advice showing gross salary, taxes, other deductions, and net pay, can be accessed from the SNAP portal. Your money will already have been deposited in your account. The amount of the deposit will appear on your bank statement.

Direct Deposit will help you in many ways.

  • It saves trips to the bank.
  • It saves time in depositing checks – no long payday lines to wait in.
  • It eliminates the possibility of lost, stolen, or forged checks.
  • Your money is deposited faster – reduces the possibility of overdrafts.
  • It means you get your money deposited to your account even if you’re on vacation or away from the office on business or illness.

To establish a direct deposit, or to update your existing direct deposit information, please login to the SNAP portal and click on the Direct Deposit link on the Employee tab.

If you have any questions, or need assistance in filling out the form, please contact Human Resources at 642-6549.

An employee could be eligible to receive advance EIC payments if all three of the following conditions are met.

  1. You have at least 1 (one) qualifying child.
  2. You expect that your 2007 earned income and modified adjusted gross income will each be less than $33,241 ($35,241 if you expect to file a joint return for 2007).
  3. You expect to be able to claim the EIC for 2007.

If you think you may be eligible for advance EIC payments, you should request a W-5 from the Business Office. The W-5 will provide more guidelines and the criteria that must be met before filling out the W-5, "Earned Income Credit Advance Payment Certificate". If you are eligible for the advance EIC payment, fill out the W-5 and return to Payroll, Heston Hall.

An adjustment will not be made to taxes withheld prior to the payroll of the first advance EIC payment made after the W-5 is completed. If your status changes during the year and you are no longer eligible for the advance EIC payment, you need to fill out a new W-5. You should put "no" on the line that no longer applies to your status. A W-5 expires on December 31 of each year. An employee must complete a W-5 each year that he/she qualifies for the advance EIC payment.

Employees with questions can contact the Human Resources Department at (605) 642-6549 or the Internal Revenue Service at 800-424-1040.


Payroll Deductions Information

Mandatory Deductions

Elective Deductions

Social Security*

Supplemental Life Insurance

Federal Income Tax

Dependent Life Insurance

SD Retirement

SD Retirement Spouse Option


Dependent Health Insurance


Flexible Benefits:






Major Injury Protection


Short-term Disability Protection


Hospital Income Protection


Child Care Reimbursement


Medical Reimbursement


Cancer/Intensive Care Insurance (AFLAC)


Long Term Care Insurance


Tax Sheltered Annuities


SDRS Deferred Compensation


SDSEO Investment Trust






United Way Fund


BHSU Foundation


Yellow Jacket Foundation


DEY Sports & Fitness Center

Employee Withholding Allowance Certificate

(W-4 Forms)

In order for BHSU withhold the correct amount of federal income tax from an employee's pay, and before the University is able to pay, an employee is required to complete a Form W-4.

The completed W-4 should be submitted for processing along with the other required forms for new hires within three days of the date the person begins employment.

Departments with questions concerning the Form W-4 should contact Human Resources.

Federal income tax is withheld from wage payments based on marital status selected and number of allowances claimed on line 5 of the W-4. Federal income taxes are calculated after reducing the gross wage by pre-tax items such as annuities and select benefits.

Employees may change their filing at any time by completing a new W-4 form. Taxes will be withheld at the appropriate rate based on the most current W-4 on file.

Filling out a W-4

  • W-4 forms must be completed in ink (or typed) with an original signature.
  • These forms require:
    1. Name, (needs to be the exact name as on your Social Security Card)
    2. Address
    3. Social Security number
    4. Marital status, if no box is marked, the default is single
    5. Number of allowances, line 5, if left blank 0(zero) will be entered.
    6. Additional deduction amount (if desired), line 6
  • The amount indicated on this line will be in addition to the amount that would be withheld based on your marital status and the number allowances claimed on line 5.
  • Exempt from Withholding, line 7
  • Enter "Exempt" on line 7, only if you meet the criteria listed on the W-4. More information concerning Exemption from tax withholding will follow.
  • Signature
  • Date

Claiming "Exempt" from Tax Withholding

Some employees may be eligible to claim "exempt" on their Federal withholdings.

You should only claim "Exempt" on your Federal W-4 if you meet the following criteria:

  • For the previous year you received a refund of ALL of the taxes withheld because you had NO tax liability
  • Your taxable income, from all sources during the year, will be less than the maximum for your status as noted below:

The table below lists the maximum taxable income from all sources during the year, which can be earned to claim "Exempt" on your W-4(s).





Claimed as dependent by someone else and you learned less than $1.00 in interest during the year      



Not Claimed by dependent by someone else



(Combined income)


To claim exemption from tax withholding, write "EXEMPT" on line 7 of the W-4(s). These forms must be renewed annually, by February 15 for the current tax year. If a W-4 is not filled out by February 15 to claim "Exempt" from taxes for the current year, or to drop the "Exempt" status, the employee's withholding status will be changed to single with 0(zero) allowances. A W-4 claiming "Exempt" can be filled out any time during the year.


Individual tax matters are the responsibility of each employee. You should provide Black Hills State University with accurate information when establishing your tax status. Federal regulations impose penalties for supplying false withholding information.

Employees with tax questions can contact the BHSU Human Resource Department at 642-6549, or the Internal Revenue Service at 1-800-424-1040.


The passage of the Tax Reform Act of 1986 imposed certain withholding and reporting obligations on institutions making compensation and scholarship/fellowship payments to non-United States citizens. It is the responsibility of the Human Resources Office to collect the necessary information to allow for the appropriate tax treatment.

An NRA employee may be exempt from certain taxes based upon a tax treaty between the U.S. and the employee's country. It is our intent to allow exemptions based upon tax treaties whenever possible, provided the employee files the necessary information with the Human Resources Office annually.