http://www.bhsu.edu RSS feeds for Black Hills State University 60 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4062/Routing-Travel.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4062 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4062&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4062/Routing-Travel.aspx Direct route will be by a usually traveled route, by a standard map. Indirect route will be considered to be points such as sites, project locations, and other points of visitation not listed in standard map mileage. Wed, 31 Oct 2012 14:11:00 GMT f1397696-738c-4295-afcd-943feb885714:4062 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4061/Time-of-Departure.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4061 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4061&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4061/Time-of-Departure.aspx The date and hour of departure from and arrival at the official station and points at which temporary duty is performed must be shown on the travel request and the in-state travel detail  or out-of state travel detail forms. Reimbursement is from your work station or home station whichever is less mileage.     Other points visited shall be shown on the request and travel payment detail, but the time of arrival and departure at the point need not be shown. The time of arrival at or the conveyance used by the traveler actually leaves or arrives at its regular terminal.  "Terminal" is defined as an airport, railroad station or bus depot when related to common carriers, and official or temporary duty station when private, pool, or other state-owned vehicles are used by the traveler. Two round trips to an airport, at 120 miles per round trip, will be allowable if the duration is longer than 24 hours and a commercial air terminal is over 20 miles from home station. Wed, 31 Oct 2012 14:06:00 GMT f1397696-738c-4295-afcd-943feb885714:4061 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4060/In-State-Travel.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4060 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4060&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4060/In-State-Travel.aspx The costs of the method of transportation requested are: Impala Sedans - $.40/mile;  7-passenger Mini-vans - $.44/mile; 8-passenger Vans - $.51/mile; 12-passenger Vans - $.51/mile  and 1/2 Ton Pick-up - $.54/mile. Travel Request Forms must be turned in and the estimated number of miles by each vehicle must be indicated. For officers and employees traveling on official state business shall be computed on the following schedule: The actual cost of lodging up to a maximum of $50.00;  A state employee may be reimbursed at higher rates than the applicable in-state travel, lodging, or meals if it is determined that the higher rates would result in a savings to the state. Requests for prior approval for expenses of higher rates shall be submitted to the Budget Office prior to travel. The Budget Office will obtain the necessary approval, from the state auditor, and notify the requestor. Prior approval of travel expenses is required if a state employee is to be reimbursed at higher rates. For use of a privately owned trailer house for sleeping accommodations while on in-state or out-of-state official state travel, an allowance of $4 a day plus parking fees and electricity costs is allowed. The total amount may not exceed $13 a day. Allowance for Meals: Breakfast-$5.00 Lunch-$9.00 Dinner-$12.00 or a maximum of $26.00 Meals allowable: Breakfast When leaving before: 5:31 am When returning after: 7:59 am Lunch When leaving before: 11:31 am When returning after: 12:59 pm Dinner When leaving before: 5:31 pm When returning after: 7:59 pm RESERVING STATE VEHICLES To schedule a state vehicle, complete a travel request through your department. All travel requests must be signed and submitted to the Budget Office for approval prior to travel. This insures that travelers are covered under state liability and workmen's comp. To make prior arrangements for a vehicle or to verify that a vehicle has been scheduled for you, contact Cami Dohman at ext. 6244 or e-mail Cami.Dohman@bhsu.edu. Provide us with the name of the driver, destination, date and time the vehicle will be picked up, the date and time the vehicle will be returned back to the parking lot behind Facilities Services, department FOAP # and the number of passengers. Keys may be picked up at the Facilities Services Office from 7:00am to 5:00pm. Please contact the Facilities Services Office if special arrangements are required for before or after hours pick up. Wed, 31 Oct 2012 14:01:00 GMT f1397696-738c-4295-afcd-943feb885714:4060 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4076/Receipts.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4076 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4076&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4076/Receipts.aspx All university employees must be aware that if they book airfare and lodging with a internet provider that the receipt provided by the company must contain breakdown of airline cost, lodging cost per night and itemized taxes charged. A lump sum receipt does not satisfy the requirements of receipt for the State Auditor’s Office. Tue, 29 Nov 2011 16:38:00 GMT f1397696-738c-4295-afcd-943feb885714:4076 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4074/State-Vehicle-Use.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4074 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4074&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4074/State-Vehicle-Use.aspx The costs of the method of transportation requested are: Impala Sedans are $.40 per mile, seven-passenger Mini-vans are $.44 per mile, eight-passenger Vans are $.51 per mile, twelve passenger Vans are $.51 per mile, and 1/2 Ton pick-ups are $.54 per mile. Travel Request Forms must be turned in and the estimated number of miles by each vehicle must be indicated. Tue, 29 Nov 2011 16:34:00 GMT f1397696-738c-4295-afcd-943feb885714:4074 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4072/Travel-Payment-Details.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4072 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4072&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4072/Travel-Payment-Details.aspx All claims for reimbursement of traveling expenses shall be submitted on authorized in-state or out-of-state travel payment detail form and must be itemized and stated in accordance with these regulations:   Details will be typed before submission to University Support Services. Incorrect payment details will be returned. Each claimant must submit an individual claim for his/her travel. One claimant's travel expenses cannot be a part of another individual's claim. All lodging, meals, and other travel expenses will be reimbursable by personal travel payment detail. Direct charges or billing to the University are not allowed. Hotel/motel receipts must contain a the dates of nights staying, the per room rate and sales tax charged. When lodging is two to a room, the receipt must show the single room rate as well as the double room rate. A copy of the program or an official letter giving dates and location of the conference, seminar, workshop, etc. must be attached to the travel payment detail for Out-of-State travel. Type only the individual's name on the travel payment detail. Do not supplement the name with Dr., Director, Supervisor, etc. An original handwritten signature of employee submitting travel payment detail. Travel Payment Details claiming reimbursement for automobile mileage must indicate the license number of the vehicle involved and the odometer readings for beginning mileage and ending mileage. When odometer readings are not provided, reimbursement for mileage will be limited by standard map mileage. Tue, 29 Nov 2011 16:33:00 GMT f1397696-738c-4295-afcd-943feb885714:4072 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4073/Travel-Reimbursement.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4073 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4073&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4073/Travel-Reimbursement.aspx State/Local Funds To be reimbursed for travel from state/local funds, the employee must complete the following: Travel Payment Detail for In-State or Out-of-State travel Copy of approved Travel Request Form ATTACH REQUIRED RECEIPTS (ON SEPARATE SHEET OF PAPER) TO FORM Tue, 29 Nov 2011 16:33:00 GMT f1397696-738c-4295-afcd-943feb885714:4073 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4071/Interviewing-Expenses.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4071 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4071&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4071/Interviewing-Expenses.aspx Lodging, meals, transportation, and any other expenses necessary to reimburse a prospective employee for travel from his or her home to the University for an interview for employment will be paid In-State rate. Travel rules and regulations for job interviews are the same as for state employees. Tue, 29 Nov 2011 16:31:00 GMT f1397696-738c-4295-afcd-943feb885714:4071 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4070/Miscellaneous.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4070 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4070&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4070/Miscellaneous.aspx Original receipts for expenditures in excess of expenses: No receipts are necessary for purchases uner $1.00, or for taxi fare less than $5.00. Taxi fares that are in excess of $5.00, but only $5.00 is being claimed, must be indicated by "O.C." on the claim. All receipts, excluding meals, must be attached to the travel payment detail. Telephone toll charges to the claimant's residence are not an allowable expense. All other toll charges must have a justification on the travel payment detail. Parking fees in a parking lot and at the airport are allowable when accompanied by a proper receipt. @font-face { font-family: "Cambria Math"; }@font-face { font-family: "Calibri"; }p.MsoNormal, li.MsoNormal, div.MsoNormal { margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: "Calibri","sans-serif"; }.MsoChpDefault { font-size: 10pt; }div.Section1 { page: Section1; } For those departments that will have students driving state vehicles, Risk Management requires Facilities Services to have a valid copy of the student's driver's license and proof-of-auto insurance on file for the current fiscal year.  It is the students and supervisor's responsibility to provide Facilities Services with this information prior to departure.  If you have any questions, please contact Facilities Services at ext. 6244. Tue, 29 Nov 2011 16:30:00 GMT f1397696-738c-4295-afcd-943feb885714:4070 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4069/Registration-Fee.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4069 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4069&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4069/Registration-Fee.aspx The registration form with breakdown of costs, must be attached to the voucher. If meals and/or lodging are included, those meals and/or lodging must be deducted from the registration fee and included as rates allowed. If registration fee shows breakdown of meals, the actual banquet fee will be allowable. Only one banquet fee per trip is allowed.  A paid receipt for registration fee must be attached to the travel payment detail. Advance payment of conference and workshop fees can be allowed if advance payment is required and/or there is a significant discount allowed for advance payment. Processing for advance payment of registration should be requested at least 30 days in advance of registration deadline. A signed statement regarding the reimbursement to the state for a missed workshop must be on the voucher for advance payment.   Tue, 29 Nov 2011 16:29:00 GMT f1397696-738c-4295-afcd-943feb885714:4069 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4068/Excess-Lodging-Out-of-State.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4068 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4068&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4068/Excess-Lodging-Out-of-State.aspx A maximum allowance for lodging of $150.00 plus tax per day, not to exceed the actual cost of lodging is, normal rate. In addition, the President's designee may approve an amount not to exceed an additional $100.00 plus tax per day.  A statement of justification must be attached to the Out-of-State Travel Request and signed prior to travel. Reimbursement at higher rates.  A state employee may be reimbursed at higher rates than the applicable out-of-state or in-state rates for lodging if approved in advance.  Requests for excess lodging should be submitted to the Office of University Support Service prior to travel.  University Support Service will obtain the necessary approval, from the state auditor, and notify the requestor.   A copy of the prior approval shall be attached to the in-state or out-of-state travel payment detail form.   Tue, 29 Nov 2011 16:28:00 GMT f1397696-738c-4295-afcd-943feb885714:4068 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4067/Automobile-Rental.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4067 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4067&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4067/Automobile-Rental.aspx Regular scheduled rates by rent-a-car services will be an allowable charge for transportation except as following: Rental of automobiles can be justified only where no other adequate, economical method of transportation (such as taxi, bus, limousine, or private car) is available. An individual can make a number of taxicab trips in a day’s time before exceeding the cost of one day’s automobile rental. Payment for automobile rentals will not be authorized where a more economical and practical method of transportation is available. Personal convenience cannot be considered as sufficient justification. Extra charges for insurance and liability coverage is not allowable since coverage is provided by the State of South Dakota for employees on state business. A statement of justification for car rental services must be attached to the Travel Request and Voucher. One-trip vouchers of Budget and Avis are available in the Purchasing Office. Tue, 29 Nov 2011 16:27:00 GMT f1397696-738c-4295-afcd-943feb885714:4067 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4065/Private-Aircraft.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4065 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4065&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4065/Private-Aircraft.aspx Travel by chartered or private aircraft will be allowed only with the permission of an Administrative Officer and can be reimbursed at the prescribed rates. It is requested that anyone considering traveling by this method consult with the Vice President for Finance & Administration regarding requirements for reimbursement prior to travel. Justification must appear on the travel payment detail. Arrangements must be made by the University Support Service office. Tue, 29 Nov 2011 16:26:00 GMT f1397696-738c-4295-afcd-943feb885714:4065 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4066/Commercial-Aircraft.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4066 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4066&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4066/Commercial-Aircraft.aspx Requests for advance airline tickets must be in the Purchasing Office ten (10) calendar days prior to departure. Only airline tickets purchased by purchase order will be processed for direct payment. Purchase orders for airline tickets will only be issued after receipt of approved travel requests. A signed statement of liability must accompany all approved travel requests for advance purchase of airline tickets by the University. Tickets purchased through agencies or by other means are the responsibility of the traveler and reimbursed only by individual travel payment detail. The employees copy of the airline ticket shall be attached to the travel payment detail. If travel is by airline a maximum travel period of one day is allowed before and after a meeting. Tue, 29 Nov 2011 16:26:00 GMT f1397696-738c-4295-afcd-943feb885714:4066 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4063/Interrupted-Travel.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4063 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4063&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4063/Interrupted-Travel.aspx In case an employee, for his or her convenience, travels by an indirect route or interrupts travel by direct route, the expenses shall be based on such charges as would have been incurred by a usually traveled route. The date and hour of leaving travel status and the date and hour of return to travel status (with respective odometer readings, if applicable) shall be shown. Return to duty status must be at the point which traveler left duty status or at some point equidistant near the point of flight. When weather or plane conditions cause interrupted flight and the expenses are absorbed by the airlines, no payment for meals or lodging will be made. Expenses for the first twenty-four hours are absorbed by the airlines. Tue, 29 Nov 2011 16:24:00 GMT f1397696-738c-4295-afcd-943feb885714:4063 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4064/Personal-Car.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4064 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4064&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4064/Personal-Car.aspx If a state vehicle is available but the employee chooses to drive a personal vehicle, the employee shall be paid at the rate of $.20  per mile. If a state vehicle is not available, the employee shall be paid in lieu of actual expenses of transportation.  The pay will be at $.37 per mile for use of privately owned automobiles when engaged in official business outside city limits of their designated posts of duty or place of service. The rate covering mileage submitted from the odometer is deemed to cover all expenses incidental to operation of an automobile such as gasoline, oil, tires, repairs, insurance, meters, etc. Driving personal or state vehicles will be allowed meals and lodging up to two (2) days each way for travel between their home base and their business destination. If travel is by airline, a maximum travel period of one day is allowed before and after a meeting. Allowable car mileage for out-of-state travel will not exceed the cost of the most economical commercial airfare available. All personal car use must have the prior approval of the Vice President for Finance & Administration. Tue, 29 Nov 2011 16:24:00 GMT f1397696-738c-4295-afcd-943feb885714:4064 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4059/Out-of-State-Travel.aspx#Comments 0 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=1423&ModuleID=24563&ArticleID=4059 http://www.bhsu.edu/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4059&PortalID=0&TabID=1423 http://www.bhsu.edu/FacultyStaff/CampusServices/BusinessServices/TravelRequestManual/tabid/1423/articleType/ArticleView/articleId/4059/Out-of-State-Travel.aspx Out-of-State travel requires prior approval of the unit's budget person and the President of the University or the President’s designee. Forms for requesting travel are available by clicking here or the Budget Office and must be completed five days prior to travel. Where practicable, if more than one employee is traveling to the same site, travel should be coordinated. If a faculty or staff member is requested to attend a meeting as a representative of the University, all allowable expenses will be paid at the state rate. For officers and employees traveling on official state business shall be computed on the following schedule: Lodging Out-of-State shall be $150.00 plus an additional $100.00 at the discretion of the University head. Under no circumstances can lodging reimbursement exceed actual cost. A state employee may be reimbursed at higher rates than the applicable out-of-state for travel, lodging, or meals if it is determined that the higher rates would result in a savings to the state. Requests for prior approval for expenses of higher rates shall be submitted to the Budget Office prior to travel.  The Budget Office will obtain the necessary approval, from the state auditor, and notify the requestor.  Prior approval of travel expenses is required if a state employee is to be reimbursed at higher rates. For use of a privately owned trailer house for sleeping accommodations while on in-state or out-of-state official state travel, an allowance of $4 a day plus parking fees and electricity costs is allowed. The total amount may not exceed $13 a day.  Allowance for Meals: Breakfast-$8.00 Lunch-$11.00 Dinner-$17.00 or a maximum of $36.00 Meals allowable: Breakfast When leaving before: 5:31 am When returning after: 7:59 am Lunch When leaving before: 11:31 am When returning after: 12:59 pm Dinner When leaving before: 5:31 pm When returning after: 7:59 pm Mon, 31 Oct 2011 09:01:00 GMT f1397696-738c-4295-afcd-943feb885714:4059