Regular scheduled rates by rent-a-car services will be an allowable charge for transportation except as following:

  • Rental of automobiles can be justified only where no other adequate, economical method of transportation (such as taxi, bus, limousine, or private car) is available.
  • An individual can make a number of taxicab trips in a day’s time before exceeding the cost of one day’s automobile rental.
  • Payment for automobile rentals will not be authorized where a more economical and practical method of transportation is available.
  • Personal convenience cannot be considered as sufficient justification.
  • Extra charges for insurance and liability coverage is not allowable since coverage is provided by the State of South Dakota for employees on state business.
  • A statement of justification for car rental services must be attached to the Travel Request and Voucher.
  • One-trip vouchers of Budget and Avis are available in the Purchasing Office.
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