The costs of the method of transportation requested are: Impala Sedans - $.40/mile; 7-passenger Mini-vans - $.44/mile; 8-passenger Vans - $.51/mile; 12-passenger Vans - $.51/mile and 1/2 Ton Pick-up - $.54/mile. Travel Request Forms must be turned in and the estimated number of miles by each vehicle must be indicated.
For officers and employees traveling on official state business shall be computed on the following schedule:
- The actual cost of lodging up to a maximum of $50.00;
- A state employee may be reimbursed at higher rates than the applicable in-state travel, lodging, or meals if it is determined that the higher rates would result in a savings to the state. Requests for prior approval for expenses of higher rates shall be submitted to the Budget Office prior to travel. The Budget Office will obtain the necessary approval, from the state auditor, and notify the requestor. Prior approval of travel expenses is required if a state employee is to be reimbursed at higher rates.
- For use of a privately owned trailer house for sleeping accommodations while on in-state or out-of-state official state travel, an allowance of $4 a day plus parking fees and electricity costs is allowed. The total amount may not exceed $13 a day.
Allowance for Meals:
- Breakfast-$5.00
- Lunch-$9.00
- Dinner-$12.00
- or a maximum of $26.00
Meals allowable:
- Breakfast
When leaving before: 5:31 am
When returning after: 7:59 am
- Lunch
When leaving before: 11:31 am
When returning after: 12:59 pm
- Dinner
When leaving before: 5:31 pm
When returning after: 7:59 pm
RESERVING STATE VEHICLES
To schedule a state vehicle, complete a travel request through your department. All travel requests must be signed and submitted to the Budget Office for approval prior to travel. This insures that travelers are covered under state liability and workmen's comp. To make prior arrangements for a vehicle or to verify that a vehicle has been scheduled for you, contact Cami Dohman at ext. 6244 or e-mail Cami.Dohman@bhsu.edu. Provide us with the name of the driver, destination, date and time the vehicle will be picked up, the date and time the vehicle will be returned back to the parking lot behind Facilities Services, department FOAP # and the number of passengers. Keys may be picked up at the Facilities Services Office from 7:00am to 5:00pm. Please contact the Facilities Services Office if special arrangements are required for before or after hours pick up.