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BHSU Financial Aid - Academic Progress

 

In order to receive Federal Student Aid, the U.S. Department of Education requires that students maintain satisfactory academic progress toward the completion of their degree. Federal Student Aid includes Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Work-Study, Federal Perkins Loan, Federal TEACH Grant, Federal Stafford Loan (Subsidized and Unsubsidized), and Federal PLUS Loan. Also, other Federal Agencies may require students to maintain Satisfactory Academic Progress for their aid programs. The academic record of all students will be monitored to ensure compliance with the requirements specified below. Satisfactory Academic Progression, both qualitative and quantitative as described below, is reviewed at the end of term during the summer, fall or spring, depending on when the student ceased attendance during the academic year, but always is reviewed in the spring term of that year .  Therefore, even the academic record of those who have not received Federal Student Aid in the past may impact future eligibility. Failure to meet the following standards will result in financial aid suspension of eligibility for Federal Student Aid.

There are also non-federal sources of financial assistance (institutional, local, private, state), which may require students to meet satisfactory academic progress standards. Students who apply for non-federal forms of aid are advised to review their academic standards in order to determine or ensure continued eligibility. BHSU’s institutional aid has the same Financial Aid Suspension guidelines as stated above.

Satisfactory academic progression for both qualitative and quantitative measures is reviewed at the end of term during the summer, fall or spring, depending on when the student ceased attendance during the academic year, but always is reviewed in the spring term of that year. A student has a possibility of being placed on academic suspension as well as financial aid suspension.  S/he may be reinstated academically, however, that does not guarantee financial aid reinstatement. The student must separately appeal the financial aid suspension as outlined below (Appeal of Financial Aid Suspension).  Qualitative Measurement

Undergraduate Students:

An undergraduate student must meet minimum academic progression standards as established by the South Dakota Board of Regents. These standards are based on the student’s cumulative grade point average and system term grade point average. The system term grade point average is based on credits earned from the six Board of Regents universities during a given term. The cumulative grade point average includes all credits earned (transfer plus system credit). All remedial and audited coursework is excluded from this calculation.

Undergraduate Students:

A student with a cumulative grade point average of 2.0 or better.

Graduate Students:

A graduate student must maintain a cumulative grade point average of 3.0.

Quantitative Measurement

In order to maintain satisfactory progress toward the completion of their degree, all students must successfully complete 67% of cumulative attempted credit hours. Attempted credit hours include all hours that would appear on a student’s academic transcript at the end of any given term, including withdrawals, incompletes, repeated courses, remedial coursework, transfer hours and hours attempted at any time when not receiving Federal Student Aid. Audited coursework is not included. Hours that may have been part of a successful academic amnesty appeal will still be included. Successfully completed hours for both graduate and undergraduate students include grades of A, B, C, D and S. A grade of EX for undergraduate students is also considered successful completion. All other grades would not be considered successful completion. Evaluation of this quantitative standard will be measured once per year, generally at the end of the spring term.

Completion percentage - Quantitative Measurement All students (both undergraduate and graduate) must successfully complete 67% of cumulative attempted credit hours.  Attempted credit hours include all hours that would appear on a student’s academic transcript at the end of any given term, including withdrawals, incompletes, repeated courses, remedial coursework, and transfer hours.  Audited coursework is not included.  Hours that may have been part of a successful academic amnesty appeal will still be included. 

Successfully completed hours for both graduate and undergraduate students include grades of A, B, C, D, RS, and S.  A grade of EX for undergraduate students is also considered successful completion.  All other grades would not be considered successful completion (such as F (failure), W (withdrawal), U (unsatisfactory), RU (remedial unsatisfactory), or I (incomplete).


Maximum attempted credit hours There is a limit on the number of credit hours a student can attempt and still remain eligible for federal student aid.   All credits attempted (except audited coursework) are included.  This limit is based on 150% of the credit hours needed to complete the degree that the student is pursuing. 

Type of Degree Attempted

Maximum Credit Hours

 

Associate Degree (60-hour program)

90

 

Bachelor’s Degree (120-hour program)

180

 

Bachelor’s Degree (128-hour program)

192

 

Bachelor’s Degree (150-hour program)

225

 

Master’s Degree (35-hour program)

53

 

Additional information that may impact satisfactory academic progress

Grade Changes:  If the grade change occurs after the annual Satisfactory Academic Progress review has been done, the grade change will be reflected in the next review unless the student notifies the BHSU Student Financial Services Office of the grade change and it changes the student’s status from suspended to good standing.  Since incomplete grades are counted as unsatisfactory attempts, the potential impact would be an increase in grade point average and/or increase in percentage completion.

Repeated Courses: Students will be allowed a total of three (3) takes for undergraduate courses (course number 001-499) for which credit is only counted toward graduation once. The student must petition the Provost/Vice President of Academic Affairs for permission to take an undergraduate course more than three times. When a student repeats a course, only the latter grade, even if it is a lower grade, is used in the computation of the grade point average. If the last grade is a failing grade earlier credit will be lost as well. All grades remain on the transcript.  All attempts will count toward percentage completion and maximum credit hours for financial aid satisfactory academic progress.

Remedial Courses:  All credits, whether remedial or non-remedial are assigned a credit value.  Remedial coursework is included when determining enrollment status for financial aid purposes, but are not included toward graduation requirements or grade level progression. Grades of RS or RU are assigned to remedial coursework.  All remedial coursework is included in the financial aid satisfactory academic progress calculation for percentage completion and maximum credit hours.

Withdrawn or Incomplete Courses:  Courses that a student drops after the term census date will appear on the transcript with a grade of “W”, "I", or "IP" whether the student was passing or failing the class at the time of withdrawal, or has an incomplete.  These credits are not used when calculating the grade point average, but do count as credits attempted but not satisfactorily completed and impact the percentage completion and maximum credit hours.

 

Appeal of Financial Aid Suspension Note that an academic suspension appeal is a separate process.  Students who have also been academically suspended must be academically reinstated prior to submitting a financial aid appeal.  Being reinstated academically does not guarantee financial aid reinstatement.

Students are notified in writing when placed on financial aid suspension.  Students may submit a written appeal to explain extenuating circumstances as to why they were unable to maintain satisfactory academic progress.  Appeals must be submitted no later than mid-point of the term for which it applies. An appeal form is available at the BHSU Student Financial Services Office or on the BHSU website or link below.

APPEAL

 

Students who have lost their Federal Aid eligibility, but have subsequently met the qualitative and/or quantitative standards as stated above, will have their aid eligibility reinstated. Reinstatement will be considered effective with the next term of attendance.